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Warranty Billing – Procedure (Sample document from the Premium Members Area)
LABOR:- If we are repeating the same job which we previously performed on this vehicle, check the service history, and bill the EXACT same labor dollar amount that we did before.
- If the job is NOT the same in some way as what we did before, bill the labor as we normally would for a non warranty repair.
To discount the labor charge:- Click on OPTIONS.
- Click on DISCOUNTS.
- Enter the pass word.
- Check the DOLLAR DISCOUNT circle.
- Enter in the dollar amount to be deducted in the labor discount box.
PARTS:- If the parts are being supplied to us at NO CHARGE by the vendor, enter the parts cost as $0 and the parts sale as $0.
- If the parts are NOT being supplied to us at no charge by the vendor, bill the parts the same as we would do for a non warranty repair.
- To discount the parts charge:
- Click on OPTIONS.
- Click on DISCOUNTS.
- Enter the password.
- Check the DOLLAR DISCOUNT circle.
- Enter in the dollar amount to be deducted in the parts discount box.
MISC PARTS REQUIRED:- Treat any small parts required to do the job (fluids, clamps, etc.) the same as the part that is being warranted.
- Discount the amounts for these parts just like you did with the warranted part.
- You will need to add up ALL of the parts that are being discounted and enter this total in the parts discount box.
THE FINAL RO (invoice):- HAND WRITE the word WARRANTY next to the discount line at the bottom of the last page of the RO.
- Write the warranty amount of parts and the warranty amount of labor next to where you wrote the word “warranty”.
NOTES:- Parts discounts and labor discounts can be entered at the same time when you are in the discount box.
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